(1) All tables must be covered with plastic tablecloths or brown paper if you are using paint, glue, solvents, markers, crayons or any other art supplies.

(2) No food or beverage should be served that contains ingredients that will stain the carpet, for example, red icing on cupcakes or red fruit juice.

(3) Do not leave crafts and artwork behind to dry. The library is not responsible for anything you leave in the building.

(4) All groups must leave the building 15 minutes prior to library closing time. This includes cleanup time.

(5) Please be certain that the room is clean and left in the same condition that you found it, if not a $35 service fee will be charged.

(6) In the event that the rug is stained, the non-library organization responsible for the condition will be financially responsible for cleaning the rug.

In the event that the non-library organization refuses to pay the service fee or to be responsible for the cost of cleaning the rug, that organization will not be allowed the opportunity of using the meeting room facilities in the future.

The Library's function as a community education agency presupposes that the library facilities will be largely for its own use. However, it shall be the policy of the Library Board to grant permission at its discretion to organizations or individuals for use when facilities are available. The Board of Trustees will permit the use of its meeting rooms for socially useful civic and cultural activities.

The use of the library property is a privilege granted by the Board of Trustees and can be revoked by the Board or its designated representatives. All users must comply with the following:

(1) Applications or requests for use are to be made in writing to the circulation supervisor. Groups using the library on a regular basis must reapply annually in January. Groups using the Englishmen Room must not exceed 50 persons. Groups using the Community Room must not exceed 80 people with chairs and tables or 180 people with only chairs. These limitations are set by the Midland Park Fire Department.

(2) All organizations using the facility must present proof of liability insurance of $1,000,000. All users must comply with the terms of this policy.

(3) The fee for use will be $35 for non-profit organizations and $60 for for-profit organizations. Payment must be made in advance. The Board of Trustees reserves the right to waive the fees upon written application.

(4) Meetings must be held only during the hours the library is open. Meetings must end 15 minutes prior to library closing time, including cleanup time. Organizations must leave if an emergency closing is declared. The meeting may be re-scheduled at no additional charge.

(5) No alcoholic beverages may be served on the premises. Smoking is not permitted in the library.

(6) All lights, faucets and facilities shall be checked before leaving the building. Furniture arrangements must be restored as found. All refuse must be removed and placed in the parking lot container.

(7) The Board of Trustees will have the privilege of canceling, with proper notice, the use of the room, should it be deemed necessary for use of library programs.

(8) Library equipment is available for public use upon request to the circulation supervisor. This equipment must be returned to its original state. A charge may be levied for damage to equipment.

(9) No musical programs or events producing any noise, which will interfere with library patrons, are permitted. Loudspeaker systems are discouraged. Overloading electrical outlets is not permitted.

(10) Residents and organizations of the Borough of Midland Park shall have priority in the use of the rooms.

(11) Anyone using the library for any occasion shall be responsible for damages incurred during their use, and failure to pay for such damage will result in the organization being barred from the use of the meeting rooms.

(12) Any accidents or injuries shall be reported to the library staff immediately.

(13) All organizations using the meeting rooms will receive a copy of the requirements for use of the meeting room facilities and must sign to acknowledge receipt of it.